Privacy Policy

Effective Date: May 2025
Last Updated: May 2025

Elementary Spark Ltd ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect any personal data we hold about you, in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Elementary Spark Ltd is a company registered in Scotland.
Company Number: SC848346
Registered Office: 48 West George Street, Glasgow, G2 1BP
Contact Email: hello@elementaryspark.com

We provide creative communications, video production, marketing, and e-learning services.

2. What Data We Collect

We may collect and process the following types of personal data:

  • Name and contact details (email address, phone number, organisation)

  • Job title or professional role

  • Information you provide when contacting us via email, website forms, or social media

  • Technical data (IP address, browser type) through cookies (see Section 6)

  • Any information required to deliver contracted services (e.g. contributor release forms, scheduling contacts)

3. How We Use Your Data

We process your data for the following purposes:

  • To respond to your enquiries

  • To deliver contracted services

  • To manage business communications

  • To send updates or marketing communications (with consent)

  • To comply with legal or regulatory obligations

4. Lawful Basis for Processing

We process your data under the following lawful bases:

  • Consent – when you voluntarily opt in to receive marketing

  • Contract – when processing is necessary to fulfil a contract with you

  • Legitimate interests – to manage our day-to-day business activities

  • Legal obligation – when processing is necessary for compliance with the law

5. Data Sharing and Storage

We do not sell or share your personal data with third parties for marketing purposes.
We may share data with trusted suppliers or partners who assist us in service delivery (e.g. hosting, cloud storage, or subcontracted video teams), under data processing agreements.

Data is stored securely on UK or EEA-based servers. Any data transfers outside the UK/EEA will comply with applicable safeguards under UK GDPR.

6. Cookies & Analytics

Our website may use cookies or similar technologies to collect anonymised technical data for performance and usage analytics. You can manage your cookie preferences in your browser settings. For more details, see our [Cookie Policy].

7. Data Retention

We retain personal data only as long as necessary for the purpose it was collected, including:

  • Contact data: up to 2 years after last engagement

  • Project-related data: up to 7 years (for legal or tax purposes)

  • Marketing data: until you withdraw consent or unsubscribe

8. Your Rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you

  • Request correction or deletion of your data

  • Object to processing or withdraw consent

  • Request data portability

  • Lodge a complaint with the Information Commissioner's Office (ICO) at https://ico.org.uk

To exercise your rights, please contact us at [Insert Contact Email].

9. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website. We encourage you to review this page periodically.

Cookie Policy

Effective Date: May 2025
Last Updated: May 2025

This Cookie Policy explains how Elementary Spark Ltd ("we", "us", or "our") uses cookies and similar technologies on our website [Insert Website URL].

By continuing to use our site, you consent to the use of cookies as outlined below. You can manage your cookie preferences at any time through your browser settings.

1. What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help websites function properly, enhance user experience, and provide anonymous usage data to site owners.

2. Types of Cookies We Use

We use the following categories of cookies:

Strictly Necessary Cookies

These cookies are essential for the website to function (e.g. remembering your cookie preferences or enabling navigation). These cannot be switched off.

Performance & Analytics Cookies

These cookies collect anonymous information about how visitors use our site (e.g. Google Analytics). They help us understand traffic patterns, identify popular pages, and improve overall site performance.

Examples:

  • _ga (Google Analytics): Used to distinguish users. Expiry: 2 years

  • _gid (Google Analytics): Used to distinguish users. Expiry: 24 hours

Functional Cookies

These cookies allow the website to remember choices you make (such as form inputs or video player preferences) and provide enhanced functionality.

Third-Party Cookies

Our site may include embedded content (e.g. videos from YouTube or Vimeo or other partners), which may set their own cookies. We do not control the cookie settings of these third-party services. You can view their policies on their respective sites.

3. Managing Your Cookie Preferences

You can accept or reject non-essential cookies via our cookie banner. You can also disable cookies through your browser settings. Note that disabling some cookies may affect website functionality.

To manage cookies in your browser:

4. Updates to This Cookie Policy

We may update this Cookie Policy from time to time to reflect changes in law or our use of cookies. Please check this page regularly for updates.

For more information on how we handle personal data, see our [Privacy Policy].

Contact Us
If you have any questions about our use of cookies, please contact:
Email: hello@elementaryspark.com
Company Name: Elementary Spark Ltd
Registered Address: 48 West George Street, Glasgow G2 1BP